- Encryption – Everything that is accessed through the Nettpress sites are encrypted via HTTPS and we are constantly reviewing opportunities to improve database security measures as innovations become available that are compatible with our ever improving ecommerce marketplace platform.
- Clarity and Transparency regarding what the GDPR is and means to your data security. (source – https://www.itgovernance.eu/blog/en/ )The EU General Data Protection Regulation (GDPR) comes into effect on 25 May 2018 and will supersede all EU member states’ current national data protection laws, bringing a standardised approach to data protection throughout the EU.One of the main changes under the GDPR is that all organisations must report a personal data breach to their supervisory authority within 72 hours, and in some cases to the individuals affected.What is a personal data breach?A personal data breach refers to a breach of security that can lead to the destruction, loss, alteration and unauthorised disclosure of, or access to, personal data. So a breach is more than just losing personal data.How to report a breachA breach must be reported to the relevant supervisory authority within 72 hours of an organisation becoming aware of it. Depending on the scale of the breach, it may be impossible to investigate a breach fully within the given timeframe, so organisations will be allowed to provide information in phases.What information should be included in a notification?The information that should be included in a notification of a data breach is:
- The type of personal data breach, including:
- The type and estimated number of individuals affected; and
- The type and estimated number of personal data records concerned.
- The name and contact details of a point of contact where further information can be obtained, such as that of the data protection officer (DPO);
- The possible outcomes of the personal data breach; and
- A list of measures taken or being taken to deal with the breach and appropriate measures taken to mitigate any adverse effects.
When do the individuals affected have to be notified?
If a breach is likely to result in a high risk to the rights and freedoms of individuals, those affected must be notified directly.
This is when the need to notify an individual outweighs the need to notify the relevant supervisory authority.
- The type of personal data breach, including:
- Australian Privacy Policies and the GDPR – As part of our commitment to data privacy we have included a comparison of what is different about Australian vs GDPR privacy policies via the Australian Government Office of the Australian information Commissioner site via this link to their clear explanation.
What type of personal information do we collect?
- We collect certain personal information about visitors and users of our Sites. The most common types of information we collect are things like: user names, member names, email addresses, other contact details, payment information such as payment agent details, transactional details (via secure stripe gateway), support queries, forum comments and web analytics data. We may also collect personal information from job applications and this information may be used to assess an applicant’s suitability for employment. Information or an opinion is your “personal information” if it is about you as an identified or identifiable individual or legal entity.
How we collect personal information
- We may collect personal information directly when you provide it to us, automatically as you navigate through the Sites or through other people when you use services associated with the Sites.
- When you provide personal information to us via the Sites you’re consenting to us collecting and using that information in line with this policy and the user terms of each of the Sites. You are likely to provide personal information when you complete membership registration and buy or provide items or services on our Sites, subscribe to a newsletter, email list, submit feedback, enter a contest, fill out a survey, or send us a communication.
- If you choose not to provide personal information, we may not be able to provide you with our services and you may not be able to carry out transactions or access the full range of features available through our Sites.
Personal information we collect about you from others
- Although we generally collect personal information directly from you, we may on occasion also collect information about you from other people (such as the payment provider account details required to process a transaction) and by using tracking technologies such as cookies, web beacons and other web analytics software or services.
How do we use personal information?
- We may use your personal information in order for us to:
- operate the Sites and provide you with services described on the Sites, like to verify your identity when you sign in to any of our Sites, to facilitate and process transactions that take place on the Sites, to respond to support tickets and to help facilitate the resolution of any disputes
- customise our services and websites, like advertising that may appear on the Sites, in order to provide a more personalised experience
- update you with operational news and information about our Sites and services like to notify you about changes to our Sites, website disruptions or security updates
- provide you with information that you request from us or, where we have your consent to do so, provide you with marketing information about products and services which we feel may interest you
- carry out technical analysis to determine how to improve the Sites and services we provide
- monitor activity on the Sites, like to identify potential fraudulent activity and to ensure compliance with the user terms that apply to the Sites
- manage our relationship with you, like by responding to your comments or queries submitted to us on the Sites or asking for your feedback or whether you want to participate in a survey
- manage our legal and operational affairs
- train Nettpress staff about how to best serve our Author or Affiliate community
- provide general administrative and performance functions and activities.
When may we disclose your personal information?
- We may disclose personal information to people like:
- companies that are in the Nettpress group of companies
- subcontractors and service providers who assist us in connection with the ways we may use personal information (as set out above)
- our professional advisers (lawyers, accountants, financial advisers etc)
- regulators and government authorities in connection with our compliance procedures and obligations
- a purchaser or prospective purchaser of all or part of our assets or our business, and their professional advisers, in connection with the purchase
- other people where we are authorised or required by law to do so.
- We use a network of global subcontractors and service providers in order to ensure that we maintain the best possible service standards. Some of the subcontractors and service providers to whom we may disclose your personal information, like service providers who provide us with cloud storage solutions, are based outside Australia (in places like Europe, Asia and the US). In order to protect your information, we take care where possible to work with subcontractors and service providers who we believe maintain an acceptable standard of data security compliance.
How do we store your personal information?
- We store personal information on secure servers that are managed by us and our service providers, and occasionally hard copy files that are kept in a secure location. Personal information that we store is subject to security and access controls, including username and password authentication and data encryption where appropriate.
How can you access your personal information?
- You can access some of the information that we collect about you by logging in to your account at your Author dashboard and NAC dashboard. You also have the right to make a request to access other information we hold about you and to request corrections of any errors in that information. You may also close the account you have with us for any of our Sites at any time. To make an access or correction request, contact our privacy champion using the contact details at the end of this policy.
Choices regarding control of your personal information
- Where we have your consent to do so (e.g if you have subscribed to one of our e-mail lists or have otherwise indicated that you are interested in receiving offers or information from us), we may send you marketing communications about products and services that we feel may be of interest to you. You can ‘opt-out’ of such communications if you would prefer not to receive them in the future.
- If your e-mail address has changed and you would like to continue to receive our e-mails, you will need to access your account and update your e-mail address information in your account and sign-up again for those e-mails that you want to receive.
- If we send e-mails with commercial content we will generally include an “unsubscribe” facility that you can use to opt-out of further communications – to opt-out, just follow the instructions in the e-mail. We might not include an opt-out facility in important operational and service-based e-mails concerning things like your purchases, the user terms, important updates and need-to-know messages. By using our Sites you agree that we do not need to include opt-out facilities in those messages.
- You also have choices about cookies, as described below. By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is set, or to reject all cookies. If you choose to reject cookies some parts of our Sites may not work properly in your case.
Cookies (the digital ones, not chocolate chip!) and web analytics
- Generally speaking, when you visit our Sites, there’s certain information that’s recorded which is generally anonymous information and may not reveal your true identity. If you’re logged into your account some of this information could be associated with your account. We’re talking about the following type of details:
- your IP or proxy server IP
- basic domain information
- your Internet service provider is sometimes captured depending on the configuration of your ISP connection
- the date and time of your visit to the website
- the length of your session
- the pages which you have accessed
- the number of times you access our site within any month;
- the size of file you look at
- the website which referred you to our Sites
- the operating system which your computer uses.
Information about children
- Our Sites are not suitable for children under the age of 13 years, so if you are under 13 we ask that you do not use our Sites or give us your personal information (if you are a young budding author, please direct your nearest responsible adult to use the Sites for you!). If you are from 13 to 18 years, you can browse the Sites but will need the supervision of a parent or guardian to become a registered user. It is the responsibility of parents or guardians to monitor their children’s use of our Sites.
Information you make public or give to others
When we need to update this policy
- We may need to change this policy from time to time in order to make sure it stays up to date with the latest legal requirements and any changes to our privacy management practices. When we do amend the policy, the changes will be effective immediately. We’ll usually publish information about changes to be made to this policy on our Sites – but please be aware that it is your responsibility to check in and make sure you keep up to date with any changes to this policy.
How can you contact us?
- If you have any questions about our privacy practices, please contact our privacy champion in writing at P.O. Box 752 Pacific Fair QLD 4218 Australia or firstname.lastname@example.org.
- If you have any concerns about how we have been managing your personal information, or if you think we have not been complying with Australian privacy law, you can make a complaint in writing to our privacy champion. We will consider your complaint and contact you to resolve the matter. For more information about privacy issues in Australia and protecting your privacy, please visit the Office of the Australian Information Commissioner’s website at www.oaic.gov.au.